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NOW HIRING! FARM ADMINISTRATOR
02/02/17 — Farm
Photo by Scott David Gordon.
Position Title: Farm Administrator Location: Garfield, TX Department: Administration Reports To: Assistant Farm Manager Supervises: Farm Courier
Position Summary: Our Garfield, TX location encompasses nearly 200 acres of vegetable production. The Farm Administrator will assist the Farm Manager and Assistant Farm Manager, maintain critical records, order materials, and coordinate between harvest team, farm courier, and packing team. This position is one of considerable responsibility, and we're seeking someone who is proactive, flexible, and excellent at following verbal and written instructions.
Responsibilities:
- Assist Farm Manager
- Assist Farm Manager with managing personal and professional email and schedule, including travel arrangements. This includes filtering and prioritizing communications.
- Assist Farm Manager with prioritization of tasks and with writing letters, emails, and other correspondence or publications.
- Assist with answering phones, running deliveries, and other miscellaneous tasks designated by Farm Manager, Asst. Farm Manager and Operations Manager.
- Maintain Critical Records and Order Materials
- Compile records and update spreadsheets weekly for National Organic Certification and crop insurance.
- Maintain Seed Inventory Spreadsheet and Organic Seed Search.
- Place orders for seeds with approval from the Assistant Farm Manager and the Farm Manager, and in compliance with organic certification requirements.
- Place orders for drip tape, plastic mulch, greenhouse supplies and other materials with approval from Assistant Farm Manager.
- Coordinate Harvest Availability
- Coordinate with Harvest Manager regarding crop availability projections and harvest management.
- Communicate harvest projections through the Harvest Management spreadsheets using the weekly Availability Update spreadsheet.
- Communicate with sales teams about projections, availability, and quality of projected harvest with approval from the Harvest Manager.
- Coordinate with CSA Manager for volunteer boxes daily.
- Maintain USDA crop insurance for crops
- Update crop insurance representative with planting dates, acres planted, crop codes, and other related information on a weekly basis.
- File Insurance claims in case of damage to crops due to vagaries of Nature.
- Provide Human Resources support at Garfield farm
- Issue new employee paperwork and employee equipment as needed.
- Schedule and conduct interviews and hiring for Garfield farm.
- Work with Payroll Assistant to make sure Garfield payroll is accurate.
- Coordinate with Operations Manager to file Garfield worker’s compensation claims.
- Supervise Farm Courier
- Communicate with Farm Courier to ensure all needed items are brought from one farm to the other daily
- Assign errands and other tasks when needed
- Highly organized with excellent communication and interpersonal skills
- Self-directed worker, effective in both independent and collaborative settings
- Demonstrated problem-solving skills and ability to multi-task
- An interest in agriculture and promotion of local and organic farming
- Demonstrated proficiency with Microsoft Office and Google Docs
- Skilled at typing and writing
- Previous experience as an administrator or administrative assistant
- Spanish fluency
- Ability to repeatedly lift 50 lbs
- Ability to repeatedly kneel, bend, and squat
- Ability to withstand exposure to varying weather condition
- Ability to withstand prolonged standing or walking
Compensation & Benefits: Compensation is dependent on experience. Paid bi-weekly. Permanent employees are eligible for Individual Health Plan benefits.
Directions for Applying: Please send an email to jobs@jbgorganic.com with the following format. Following specific directions is the first way to impress us!
- Subject Line should read “[Job Title]: [First Initial]_[Last Name]” … For example, “Planting Crew Coordinator: J_Smith”
- Email body should be short & sweet - help us notice you! Ensure that it contains your contact information.
- Attach three documents to your email, ensuring that their file names are clear: 1) Cover Letter 2) Resume 3) List containing contact information of two professional references
The responsibilities & duties listed above are intended to communicate general priorities of this position, but should not be understood as an exhaustive list of all work requirements to be completed at JBG Organic. Farms require flexibility! We are committed to training, developing, and promoting from within the company based on performance.
JBG Organic provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sex, national origin, age, disability, genetics, marital status, or sexual orientation.
